How do Reports work?

To get started, head to Administration > Reports in your admin portal.

What’s in the Reports section?

There are two types of reports available:

1. Union Reports

Union Reports give you access to ready-made dashboards about:

• Club activity

• Event insights

You can filter these reports by:

• Date range

• Club type (all clubs vs affiliated only)

These are great for getting a quick snapshot of how student groups are using Rubric across campus.

2. Advanced Reports

Advanced Reports let you create fully custom reports, combining the data you care about most. To create a report:

1. From the left-hand menu, click Advanced Reports

2. Click the + Create Report button

You’ll then have the option to:

• Use a template: this will preload some data sources into your report

• Start from scratch: you’ll be able to build your report entirely from your own selection

To build a report:

• Drag and drop data sources from the left menu into the body of the report

• Click on any dataset to open its settings on the right

• Adjust filters like:

  • Date range

  • Club selection (all, affiliated, or specific)

  • Chart type (bar, line, or pie)

You can add as many data sources as you'd like. Use the icons under each data block to:

• Move it up or down

• Duplicate it

• Delete it

When you're happy with your report, click Create Report (top right) to save it.

You will then see your live report:

Managing Advanced Reports

All saved reports appear in your Advanced Reports dashboard.

You can:

• Click on a Report Title to view it

• Edit existing reports

• Duplicate them

• Delete them

• Adjust visibility (make them private or share them with your whole organisation)

If you’re looking for a data source that isn’t available, just email support@hellorubric.com - we’ll help you explore your options.