Managing and reviewing event submissions

Once a club submits an event, it will appear in the Events table (Clubs > Events Manager) in the Admin Portal. This is your central hub for reviewing and managing event approvals.

Events Table Overview

Each row in the Events table represents a submitted event. From here, you can:

• Preview event details → Quickly view key event information and responses to approval questions.

• Visit club profile → Click the club name to go directly to the club’s profile page.

• Use Quick Actions → Approve, Deny, or open the full submission for a detailed review.

• View Event Page → Preview how the event will appear if it goes live on the Students Platform.

Reviewing a Full Submission

For a more detailed review, click Submission in the Quick Actions column. On the Event Submission page, you can:

• Review all event details and answers to your custom approval questions.

• Download attachments (e.g., risk assessments, booking forms).

• Add internal notes for other admins (via the Staff Notes tab).

• View the audit trail of changes and activity (via the Audit tab).

• Edit submission answers if needed.

Under More Options, you can also:

• Download the submission as a document

• Download all attachments

Approving or Rejecting Events

When ready, return to the Events table and use the Quick Actions menu to:

• Approve → Publishes the event live on the Students Platform.

• Deny → Sends the event back to the club’s portal under Rejected Events. Clubs can edit and resubmit.

ℹ️ Clubs receive an automatic email notification with your decision and any notes you provide.

👉 For the full approval process (from club submission through admin review), see Getting started with event approval.