Adding and Importing Members

Rubric makes it simple to add members to your club — whether online, in person, or by importing an existing list.

Before you start:
To sell memberships or import members, you must first create membership types in the portal. See our Set Up Membership Types article for detailed instructions.

Issue Memberships Online

Share your Link-in-bio on your website, social media, or other platforms. This link displays all your memberships, events, merchandise, and more for simple sign-ups and purchases.

  • Paid memberships: Students can pay online using a credit or debit card.

  • Free memberships: Students can join without entering payment details.

Note: If your club has successfully completed affiliation, your Link-in-Bio profile should also appear on your student union’s website.

Issue Cash Memberships

For in-person sales or manual membership additions:

  1. Go to the Memberships tab and select Sell Cash Memberships from the left menu.

  2. Record transactions using:

    • Cash

    • Card (EFTPOS)

    • Rubric Payment: This option sends a payment link to the student’s device (valid for 24 hours) to complete their sign-up.

Importing an Existing Membership List

If you’re moving from another system or already have a member list, you can use the Import Memberships feature.

  1. Select a membership type: Members will be grouped under the membership type you’ve selected.

  2. Download the CSV template: Click Download Template, then fill in your member details. Using the template helps avoid errors.

  3. Upload your member list: Once your CSV file is ready, upload it and click Continue to Matching.

  4. Review your list: Check the members you’re about to import. Duplicate email addresses are automatically removed.

  5. Finalise the import: When ready, click Review Import to complete the process.