Forms

The Forms module lets you complete and submit forms made available to your club by your university or student union.

These may include affiliation or registration processes, funding applications, and other club-related forms.

From the Forms section, you can:

  • View forms currently available to your club.

  • Start and complete form submissions.

  • Save submissions and return to them later.

  • Track the status of your submissions.

  • Respond to rejected submissions and resubmit them.

  • View submissions from previous years.

  • Track the progress of multi-step applications.

Note: The forms available to you are controlled by your university or student union. If you cannot find a particular form, it may have expired or may no longer be available to your club.

Finding available forms

To view the forms currently available to your club:

  1. Log in to your Club account.

  2. Go to Administration from the main menu.

  3. Under Forms, select All Forms.

Forms are grouped into categories such as Affiliation Processes, Multi-step Applications, Funding Forms, and Other Forms.

Each available form includes a Start Submission button.

Completing a form

To submit a form:

  1. Find the form you want to complete under All Forms.

  2. Click Start Submission.

  3. Review the form information and submission process.

  4. Click Submit Form to begin.

  5. Complete the form.

You can click Save Progress at any time if you need to come back later.

When you reach the final step, you’ll be able to Review your submission before submitting it.

Once you're ready, click Submit Form.

Tip: Some forms are part of a multi-step application. If this is the case, you'll see the different forms that make up the application before starting your submission.

Tracking your submissions

Once you've submitted a form, you can track its progress from Submissions.

You can access your submissions in either of these ways:

  • Go to Administration from the top menu → Submissions.

  • If you’re already on the Forms module, hit Submissions from the left menu.

The Submissions page is divided into several sections.

Action Required

This section shows submissions that have been rejected and require changes before they can be submitted again.

To resubmit a form:

  1. Find the submission under Action Required.

  2. Click Resubmit.

  3. Review the submission and any notes left by your university or student union.

  4. Click Edit Submission to make any required changes.

  5. Resubmit the form.

If your university or student union has provided notes, you’ll be able to view them from the submission.

Draft Submissions

This section shows forms that you've started but haven't submitted yet.

From here, you can:

  • Edit Draft to continue working on the submission.

  • Delete Draft if you no longer need it.

You can save a form as a draft at any point while completing it and return to it later.

All Submissions

The All Submissions section lets you view your submission history, including submissions from previous years.

You can use the status filters to view submissions by:

  • Pending

  • Approved

  • Rejected

  • All

From here, you can open a submission to review its details and status.

Good to know: Your submission history remains available even when your club has new executives. This means you can view previous submissions and see what has been submitted by previous club executives.

Submission notifications

You’ll receive an email whenever your submission status changes. This may include when your submission is approved, rejected, or when your university or student union leaves a note or requests changes.

Your submission status and any notes will also be reflected in your club portal.

Multi-step applications

Some processes require your club to complete multiple forms as part of the same application. These are shown as Multi-step Applications.

For example, an affiliation or funding process may require several separate forms to be completed before the overall application can be approved.

To view these applications:

  • Go to Administration from the top menu → Multi-step Application Submissions.

  • If you’re already on the Forms module, hit Multi-step Application Submissions from the left menu.

The page shows each grouped application and its progress, including:

  • Form title

  • Number of forms submitted

  • Number of forms approved

  • Date created

Select a grouped submission to view the application in more detail.

A progress indicator will show where your club currently sits in the overall application process and which parts of the application have been completed or are still outstanding.

Note: Multi-step applications are managed as a group, but each individual form within the application may still need to be completed and submitted separately. Forms can be completed in the required order, depending on the application process.