Understanding compliance statuses

Every cell in the compliance table is worked out live from platform data. Statuses can't be edited directly — this article explains what each one means and what changes it.

The four statuses

• Approved — the requirement is met: an approved (or accepted) form submission, the training bar met, or the required team in place. The cell shows the date it was met.

• Pending — something is in motion but not finished: a form submission awaiting your review, some training progress, or execs listed but the requirement not yet met. Pending clubs are not treated as non-compliant — they're waiting on process, not ignoring you.

• Rejected — every form submission the club made this year was rejected. A new submission moves them back to Pending (or Approved).

• Not Submitted — nothing counted this year: no submission, no training progress, or no execs listed.

Two display states also appear on cells:

• Opens [date] — the item's window hasn't opened yet; nothing is being counted and nobody is chased.

• Overdue — the deadline has passed and the club isn't Approved. Overdue is a flag on top of the status, not a status itself — and a late submission still counts and clears it.

Why you can't click a status

Statuses are derived, not stored. To change one, act in the module it comes from:

• A form item's status — approve or reject the club's submission in Forms, or have the club submit.

• A training item's status — the relevant execs complete the training program.

• An exec item's status — the club updates its team (accepted members in the required roles).

The table (and the club's own page) updates as soon as it's reloaded. This is deliberate: the compliance table can never disagree with the underlying records, because it is the underlying records.

Rules worth knowing

• Best submission wins. Multiple form submissions never hurt a club — one approved submission keeps them Approved even if a later attempt is rejected.

• Late counts. After the deadline a club shows overdue, but meeting the requirement any time before your rollover day still flips them to Approved.

• Exec items are always live. They check the club's current team, all year — a club that loses its Treasurer mid-year goes back to Pending until the role is refilled.

• Everything resets at rollover. On your compliance year rollover day, last year's activity stops counting and every club starts the new year fresh (exec items excepted, since they're current-state).

Compliance tags

Behind the scenes, each item maintains a pair of club tags — "Item name - Compliant" and "Item name - Non Compliant" — plus an overall "Compliance - Compliant" / "Compliance - Non Compliant" pair for each club's whole standing. These update automatically about once an hour, and they're what the compliance email targeting uses. Clubs with a Pending status carry neither tag, so they're never chased while waiting on your review. The tags are managed for you — they can't be deleted, and renaming an item renames its tags.